I was expecting int Texas to have to go get a new copy of my birth certificate to get one, as I have misplaced it in my last house move. Not so, when my license renewed it had the star on it. My guess is their computers cross referenced my online birth certificate to my social security or something like that.
I have no problem with the concept. It keeps you from having to go and dig up a bunch of assorted documents every time you do one thing or the other. And there is a risk, so it makes sense.
Canât say in all cases but most states went from paper to microfiche first and have gone or will go to digital storage for Vital Statistics (Birth, Death, Marriage, Divorce, etc.) in stead of the Indiana Jones ear room full of dusty books.
Paper copies are scanned (typically in PDF format) and stored in - well - kind of a âcontainerâ field within the database that can hold other types of âfilesâ. The record then has what are called associated âmetadataâ that defines the contents of the record. So a birth record would have the scanned image and then metadata fields for each of the characteristics that help define that entity such as date of birth, parents name, addresses, hospital, doctor, etc.
The metadata fields are then easily search to find the record. Most system might even have OCR (Optical Character Recognition) where the âpictureâ of the text word is converted to actual computer text that can also be search.
Typically part of a conversion form paper or microfiche will be going back X number of years which would be measured in the hundreds in some cases. That is the most expensive part, the conversion and entering the metadata in for old records. Once that is done itâs dirt cheap to store the information and even have it duplicated in an off-site backup. No more, well the court-house burned down and I donât have a birth certificate.
Remember Obamaâs birth certificate? It wasnât obtained by searching a dusty book, it was printed by the State of Hawaii from a digitized version. (Which drove birthers nuts.)
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.WW, PHS
Weâve been trying to go to electronic personnel records for a number of years now and the board finally approved the money. As I said the conversion of the old records is labor intensive and the most expensive part. Once that is done the records will basically maintain themselves as new documents are added to an employees record and OCRâd. The only thing one of our HR Specialist will have to do is scan the document and add it to an employees current record. If itâs a new hire, scan the document to a new record and enter the employee ID. Everything after that is automated.
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.WW, PHS
I was going to get my DL renewed last year, and was going to upgrade to Real ID. Looked at the list of documents, gathered up my original birth certificate, SS card, and current DL. Drove to DMV, waited my turn, presented my documents, only to have the person point out that my name doesnât match my birth certificate. Because Iâm married and changed my name. So she asked for my marriage license.
Ugh! No I had not brought that. It wasnât on the list, and this possibility wasnât brought up in the Real ID info webpage.
So I had no desire to do it all again, so I still donât have Real ID.
I got my first FL driverâs license by turning in my PA driverâs licence and telling them what my new address was with no verification required. I am fine with the new requirements. It is more secure.